Transactions

Misc. Charges

This setup module includes the following sections:

  • Misc. Accounts

  • Misc. Charges

Misc. Accounts

Miscellaneous Accounting setup pertains to financial transactions across all modules of Eatec, and the default accounts to which these transactions link. The user defines which transactions affect the account codes.

In cases where the Chart of Accounts changes dramatically, the user completes this part of the Setup last. Best use is to review the data occasionally during the implementation process.

Users can setup Miscellaneous Accounting by performing the following steps:

Navigate to Setup à Misc. Accounts. The Misc. Accounts page appears.

Users can perform the following functions under Misc. Accounts:

  • Create Misc. Accounts

  • Modify Misc. Accounts

  • Deactivate Misc. Accounts

  • Activate Misc. Accounts

Creating Misc. Accounts

Users can create a new miscellaneous account by performing the following steps:

Navigate to Setup à Misc. Accounts.

Click Create New. The New Misc. Accounts page appears.

Refer to the following table and fill in the fields:

Field

Description

Module/Function

This column defines the functions in Eatec and is not available for the user to edit.

Account Code

Choose which account codes are affected by named transactions. The comment that is listed in parentheses indicates to the user the appropriate account code. Most of these accounts do not change. However, accounts like Credits to A/R and Credits to A/P change when posting specific transactions. This code is for the other side of the transaction in a double-entry accounting system.

For example, the user completes Merchandise Arrivals with items by debiting inventory by a certain amount, which is the same amount to credit an Account Payable account. The debits to inventory are assigned in the Merchandise Arrival by inventory item type.

Dr/Cr

Defines the type of account that displays in the account code column. This column depends on the account code chosen.

Is Active

Flag that indicates whether the misc accounting is active or inactive. By default, this flag appears toggled on (active) when creating a misc accounting and cannot be toggled off. This flag can be toggled off to deactivate the misc accounting when opened for modification. Once toggled off, the deactivated misc accounting will be displayed on the Misc Accounting page only if the Show Active Only flag is toggled off.

Click Create.

Modifying Misc. Accounts

Users can modify a miscellaneous accounting by performing the following steps:

Select a preferred miscellaneous accounting.

Under Actions, click the ellipses and select Edit. The Edit Misc Accounting page appears.

Modify the existing details.

Click Update.

Deactivating Misc. Accounts

Users can deactivate a miscellaneous accounting by performing the following steps:

Select the preferred miscellaneous accounting to be deactivated.

Under Actions, click the ellipses and select Deactivate. A Confirmation pop-up appears.

Click Confirm.

Activating Misc. Accounts

Users can activate a miscellaneous accounting by performing the following steps:

Toggle off the Show Active Only flag to view the deactivated miscellaneous accountings. The deactivated miscellaneous accountings appear.

Select the preferred miscellaneous accounting to be activated.

Under Actions, click the ellipses and select Activate. A Confirmation pop-up appears.

Click Confirm.

Misc. Charges

In a merchandise arrival, there are multiple items received and debited to the inventory account codes associated with Setup, Main, and Inventory Types.

The purchasing inventory from outside suppliers is shown on the Misc. Charges page. When posting a Misc. Charges, the system automatically generates a Payable and updates the general ledger, as well as all the location inventories.

Miscellaneous accounting setup determines the credit account for Misc. Charges.

Users can perform the following functions under Misc. Charges:

  • Create Misc. Charges

  • Modify Misc. Charges

  • Deactivate Misc. Charges

  • Activate Misc. Charges

Creating Misc. Charges

Users can create a new merchandise arrival by performing the following steps:

Navigate to Setup à Misc. Charges. The Merchandise Arrival page appears.

Navigate to Setup à Misc. Charges.

Click Create New. The New Misc. Charges page appears.

Refer to the following table and fill in the fields:

Field

Description

Misc Charge

This window is a pre-defined list of the types of miscellaneous charges the user incurs from suppliers, such as shipping, handling, packing. Best use is for the user to decide which items to use from this table and contact Agilysys to disable the items that are unnecessary.

Debit Account

The Debit Account is usually an accounts payable account from the Chart of Accounts. If there is more than one payable account, choose the most appropriate one for each type of charge. The user can have one or all types of charges attached to the same debit account code.

Debit Dept

If assigning various types of miscellaneous charges to specific departments, the user selects the appropriate department during Department Setup.

Is Active

Flag that indicates whether the merchandise arrival is active or inactive. By default, this flag appears toggled on (active) when creating a merchandise arrival and cannot be toggled off. This flag can be toggled off to deactivate the merchandise arrival when opened for modification. Once toggled off, the deactivated merchandise arrival will be displayed on the Merchandise Arrival page only if the Show Active Only flag is toggled off.

Markup Account

Select a markup account from the drop-down list.

Click Create.

Modifying Misc. Charges

Users can modify a merchandise arrival by performing the following steps:

Select a preferred merchandise arrival.

Under Actions, click the ellipses and select Edit. The Edit Merchandise Arrival page appears.

Modify the existing details.

Click Update.

Deactivating Misc. Charges

Users can deactivate a merchandise arrival by performing the following steps:

Select the preferred merchandise arrival to be deactivated.

Under Actions, click the ellipses and select Deactivate. A Confirmation pop-up appears.

Click Confirm.

Activating Misc. Charges

Users can activate a merchandise arrival by performing the following steps:

Toggle off the Show Active Only flag to view the deactivated merchandise arrivals. The deactivated merchandise arrivals appear.

Select the preferred merchandise arrival to be activated.

Under Actions, click the ellipses and select Activate. A Confirmation pop-up appears.

Click Confirm.