This allows the system to deplete inventory according to sales.

Enable or disable this checkbox to deplete quick order sales.

This forces the user to enter media totals before Eatec posts the sale. This ensures correct posting to General Ledger, as well as a reconciliation of calculated and collected totals.

Click this option only if using a real-time POS interface that reads and posts the sales every few minutes.

This feature allows different price levels for products based on date range, customer, or location. Use specifically for Sales Orders, Airline Orders, or Quick Orders for grocery stores, caterers, and airline catering. Users can select any one from the following:

• Normal product price

• By date range

• By date/location

• By date/customer

• By date/location/customer

• By location/customer

• By Location

When this checkbox is enabled, the price of an order gets automatically updated for a sales order or quick order.

Once the product price is updated, a confirmation pop-up appears allowing users to update the product price for all open orders and the latest product price gets updated as price/unit for all open quick orders and open sales orders.

This selection is a drop-down list that determines whether POS sales posting considers events and/or stand sheets when assigning meal periods. Choices are:

• NO - for no events (Meal periods are assigned).

• Concessions - For events w/o stand sheets (Events are assigned).

• Concessions with standsheets

This is only used in a concession environment with Arenas’.

Select this checkbox to automatically apply current prices to sales orders.

Select any of the following options from the drop-down list:

• Name

• Number

• Description

• Barcode

Select this checkbox to allow cancelling of purchase orders.

This is set to Allow Back Order by Type or Item if the user plans to use the Back Order feature.

Users may amend a pending PO until the first item is received counts against it. Each time a PO is modified, the PO number is modified by appending a comma, then a revision number.

This preference determines the global approach to purchasing. The most appropriate option for an operation depends on whether bids are in use, or site-specific purchase units are enabled.

• Current Site/Location definitions

• Last Purchase

• Auto Assign Bid (PO/MA)

• Last purchase + Auto Assign Bid

Select for systems where maintaining historical bidding information is necessary.

Automatically locks the price column so that it does not change.

Automatically deletes the market list after all items are processed to Purchase Orders.

Eatec has an optional feature that compares supplier invoice totals with the calculated totals at the time of merchandise arrivals.

• Supplier Total Optional - Gives the user an option to ignore supplier invoice totals when posting merchandise arrivals. If the user chooses to enter a total, Eatec displays a warning message before posting to indicate that the calculated total does not match the supplier's total. There is nothing preventing the user from posting in spite of the warning.

• Must Enter a Supplier Total - Does not allow the user to post a Merchandise Arrival without entering a supplier total, but the user is able to post after a warning of a discrepancy.

• Must Reconcile with Supplier Total - Requires that the user enter a supplier total and requires the totals to reconcile before the user posts.

Select any of the following options from the drop-down menu:

• No Warning for Cost Changes - On selecting this option, no warning messages or notifications are displayed to the user when any value or cost is changed during receiving.

• Warn if Cost is Over Predefined % in Item (or) Type - On selecting this option, a warning message is displayed to the user based on the percentage defined for a particular inventory item or inventory type.

For future reference.

For future reference.

Users can use assigned bid features or check the box below to automate bid loading.

Select the preferred option from the drop-down list.

• Current site/location definition

• Last purchase

• Auto Assign Bid

• Last purchase + Auto Assign Bid

Add tax during receiving to the inventory item for that line item. The options include:

• Add to Inventory - The tax value is allocated to the inventory account of the item, increasing the net cost of the item. This is the default setting. The tax amount is calculated for an inventory item only when the On Receipt flag (Setup à Inventory Types) is enabled as Yes.

• Assign to Miscellaneous Item - The tax is assigned to account codes which categorize the taxes. The tax amount is calculated for an inventory item only when the On Receipt flag (Setup à Inventory Types) is enabled as Yes. The miscellaneous charge is added to the supplier total in Receiving.

Users have a choice to assign Append or NOT to existing POs for a specific supplier, date, and location. Yes creates the PO without the message or the choice.

• Allowed - When this is chosen, it creates a new PO for a supplier that already has existing open POs; the message displays A PO Already Issued for Supplier. 

• Yes - To append

• No - Issue new PO

• Not (Allowed) - When this is chosen, it creates a new PO, and the user is not given the append choice.

Enable this checkbox to allow discrepancy in AP vouchers.

For future reference.

For future reference.

Select the preferred option from the drop-down list:

• No

• Warn

• Prevent

Enable this checkbox to update the global current cost.

For future reference.

For future reference.

Enable this checkbox to update the zero-cost items when PR is loaded.

Enable this checkbox to allow line item approval for a purchase request.

Enable this checkbox to automatically re-apply bids while reloading a purchase request transaction.

For future reference.

For future reference.

Select the preferred option from the drop-down list:

• No

• Update Bids from PO

• Update Bids from MA

Select the preferred maximum order period from the drop-down list.

Select the preferred option from the drop-down list.

• If Yes is selected, any PO submitted goes through the document approval routing as defined in the Transaction Approval Routing setup module.

• If No is selected, any PO submitted will be approved directly and no approval routing will be processed for the submitted PO.

Transactions approved by the substitute approver can be edited by other approver who is of lower approver level by enabling this checkbox.

This option prevents approvers with lower approval limit from changing the state of the approved PR/PO.

• If this option is enabled, an approver with lower approval limit will not be able to alter the state of an approved transaction in PR/PO.

• If this option remains unchecked/disabled, then approvers with lower approval limit can alter the state of an approved transaction in PR/PO.

For future reference.

For future reference.

For future reference.

Select any of the following options from the After Approval drop-down list:

• Allow final approver changing approved PR/Req - allows the final approver of a transaction to modify the status of that transaction after approval.

• Prevent final approver changing approved PR/Req - restricts the final approver of a transaction to modify the status of that transaction after approval.

• Allow equal approver changing approved PR/Req - allows final approvers with same approval limit to change the status of the approved transaction that was approved by another user of the same approval limit.

For future reference.

Select the preferred option from the following:

• Optional

• Mandatory

Enabling this checkbox prevents the usage of expired lots.

Enabling this checkbox allows users to modify the supplier item number for a purchase order.

Enabling this checkbox automatically creates supplier bids from a purchase order.

The yellow pop-up allows users to know the current quantity on hand of the inventory activity information. When enabled, the yellow pop-up appears when the Quantity field for an item in the Purchase Requests à New Purchase Request or Edit Purchase Request à Item List section is focused or when the cursor is placed within. This feature is applicable only to the Purchase Requests module in Eatec.

If the existing site or site associated with Purchase Request location is set up with the warehouse location, then all quantities on the left-hand side of the yellow box will be from the configured warehouse location and not as per the Purchase Request delivery location.

If the existing site or site associated with Purchase Request location is not set up with the warehouse location, then all quantities on the left-hand side of the yellow box will be from the Purchase Request delivery location.

Select this checkbox to deplete quick orders.

Select this checkbox to allow tax editing.

Select the preferred option from the drop-down list.

Select any of the following options from the drop-down list:

• Nothing

• Replenish to par

• Post (Transfer) open requisitions

Select this checkbox to not accumulate variance.

Checking this gives a complete SQL trail of all system activity. Best use is when troubleshooting difficult situations. Do not leave on after troubleshooting because it negatively impacts system performance in some cases

Optional field.

Optional field.

Optional field.

Select any of the following options:

• None

• Type

• Sub Type

• 8-Digit Random

Enable this checkbox to set the retail product type to inventory type.

Select any of the following options to set the time to enable auto-scan feature for e-Messages:

• No

• 30 second interval

• 60 second interval

• 5 minute interval

• 10 minute interval

The User Audit Function was introduced in Eatec v 2.5 due to Sarbanes-Oxley, a public company accounting reform and investor protection act, which requires this kind of audit. Eatec is configurable to log (almost) everything a user does while in the system. To accomplish that, there is a new table zaudit that captures every login/logout, every transaction posting/access, and/or every function a user invokes. There are 5 levels of audit security available. Eatec Is able to supply reports from this table to track user activity. They include:

• None – The audit feature is not in use, and nothing is written to zaudit table.

• Login/Logout – This is the lowest level of logging. User login and graceful or purposeful logouts are written in the zaudit table. (Does not capture timeouts, or log runtime exits from the system, but is tracked by the Eatecserver.log).

• Transaction Posting/Access – This is the second audit level and includes the first level plus logs of database building, transaction posting, and access.

• Screen Visits – This is the next to highest level and includes all other levels plus logs of all window visits.

• Menu Selections – This is the highest level and includes all other levels, plus visits to the Command Menu choices with or without opening the selection.

Checking this option allows users with location limitation to see other locations activities. This is utilized in large scale, one site environments, such as Arenas and Theme parks where users with location limitations are able to Requisition from other Locations.

When selecting this option, the Lookup for a site appears in a grid format that displays the address of each Site, rather than the lookup window with only the Site Name.

Optional field.

Optional field.

Enable this checkbox to allow posting for RQ/PR/PO transactions for the past date.

Optional field.

Select any of the following options from the drop-down list:

• Application code

• Use Database Objects

Optional field.

Optional field.

Select any of the following options from the drop-down list:

• Errors

• Warnings

• Information

• Exchange trace

• EatecServer trace

Optional field.

Optional field.

Optional field.

Enable this checkbox to activate the PO email read receipt.

Optional field.

The maximum number of quantities that is allowed to post.

Optional field.

This option allows users to configure the maximum number of digits auto generated by the system while creating Master items.
Select the preferred option from 4-Digits to 30-Digits (even intervals from 10 digits to 30 digits) from the drop-down list.

Select the maximum preferred count that is allowed to build a recipe.

Select this checkbox enable zero requisition template quantity.

Rules for depleting substitute inventory items are:

• 0 or not active (Items listed as substitutions are ignored for depletion purposes).

• 1 or take item to 0 then deplete balance from substitute.

• 2 or deplete substitute only.

If this is unchecked, users are precluded from posting merchandise arrivals, production, spoilage, sales, or transfers to future dates. It is recommended that this remains unchecked.

Global setting for all transactional detail windows. Set to sort by item name, number, or abbreviation

Allows the definition of a time period for historical transactions in the Load From Transactions window of all transactional windows.

This preference allows a requisition to remain open and available only if transferring some of the items or partial quantities. There are three choices: No Back Order, Requisition Back Order Enabled, and Create New Req with Balance.

This option allows items with a quantity of Zero (0) to remain on a transaction displaying the Zero quantity. If unchecked, Zero quantity items drop from transactions. Check this to allow items to post for Zero for requisitions, transfers, spoilage and so on. An order of items two times per week using a Daily Requisition or Requisition Template is an example. Use a Zero instead of having the item drop off and the other person does not know if it is purposefully or unintentionally left off.

Check Do not update FG to ensure there is not an update to the FG cost when opening or saving a linked production recipe. This is useful for environments that require looking at production recipes but are not the producers of the linked finished good item.

Check this preference to force unique Inventory usage (in usage) records for all depletion transactions. Eatec normally accumulates and reports usage as one record per day. This allows all usage posted for the day to post as individual transactions.

this filter allows the user to choose the visibility in the Lookup window of requisitions based on the current approver of the Requisition for purchase Document.

• All - No restrictions on visibility of Purchase Requests.

• Waiting for My Approval - Limits visibility to only Purchase Requests waiting specifically for my approval.

• User Level and Below - The user is allowed to see documents at the current defined approval level and lower.

Presents a message that prevents a transfer posting those results in the QOH of any inventory item to go negative in the transferring location. It is a result of the transaction.

Clicking on this option allows the user to view Physical Inventory Accounting results prior to committing the transaction.

Indicates whether the approval level must be skipped to be routed to higher level approver.

• If Yes, then a transaction assigned to a particular approver will be accessible to higher level approvers to mark the decision. This is a blanket value, that is, irrespective of the value provided in the Skip Approver Level at Transaction Approval Routing module, the transactions assigned to current approver will be accessible to higher approvers.

• If No, then a transaction assigned to a particular approver will not be accessible to any of the higher-level approver.

If a user in the list of Transaction Approval Routing module is enabled with Skip Approver Level option, then the transactions assigned to that specific approver will be accessible to higher level approvers of this user.

The default number is equal to the exact quantity number of the items that arrive during receiving.

The default number is equal to the exact quantity number of the items in use during production.

Users can configure the interval to be considered to save the data entered in the Physical Inventory module while entering the counts. Available options include the following time intervals:

• No

• 1 minute interval (default)

• 5 minute interval

• 10 minute interval

• 15 minute interval

• 30 minute interval

• 60 minute interval

Enabling this checkbox allows inventory items to sync with the integrating product.

Enabling this checkbox allows users to see or hide the Supply QOH (BU) column in the Requisitions and Transfers modules in Eatec. Users can select any of the following options from the drop-down list:

• None - select this option to unsee or hide the Supply QOH (BU) column for Requisitions and Transfers.

• Requisition - select this option to see the Supply QOH (BU) column only for Requisitions.

• Transfer - select this option to see the Supply QOH (BU) column only for Transfers.

• Both Requisition and Transfer - select this option to see the Supply QOH (BU) column for Requisitions and Transfers.

This allows all defined units in the Inventory module to be available for posting in the Physical Inventory module.

Select this checkbox to allow pretransfer of inventory.

Select this checkbox to save the nutrition data for an ingredient.

Select the preferred options from the following:

• Site - select this option to enable the site settings feature.

• Location - select this option to enable the location settings feature.

Select any of the following options from the drop-down list:

• Autogenerate barcode - selecting this option autogenerates a random barcode for an inventory item

• Copy from Inventory number - by selecting this option, the inventory number provided by user is used by default. When this option is selected, the maximum barcode length preference is not considered but the inventory number maximum length preference is considered.

Select this checkbox to allow product export.

Select this checkbox to allow item par export.

Select this checkbox to allow physical counts export.

Select this checkbox to allow receiving export.

Select this checkbox to allow PO export.

Enable this checkbox to allow PR export.

Enable this checkbox to export the chart of accounts data to any external accounting system.

Enable this checkbox to allow sales order export.

Select the preferred option from the drop-down list.

Select the preferred option from the drop-down list.

Select the preferred option from the drop-down list.

Select the preferred option from the drop-down list.

Select the preferred option from the drop-down list.

Select the preferred option from the drop-down list.

Select the preferred option from the drop-down list.

Select the preferred option from the drop-down list.

Select the reports date limit/duration from the drop-down list. The configured date limit allows users to generate reports within the specified time duration that is set here.

If the user tries to generate reports beyond the date limit that is configured here, a warning/alert validation appears.

This is applicable to the report generated in the Report à Report module only.