Misc Invoices (A/P)

Misc Invoices (A/P) allows users to post miscellaneous invoices for non-inventory items, create debit accounts, and post them for accounts payable.

Navigate to Expense Management à Misc Invoices (A/P). The Misc Invoices (A/P) page appears with the list of invoice transactions under All Transactions.

The All Transactions list displays the list of posted invoices along with the following details:

Field	Description
Ref.No	The reference number of the invoice.
Supplier	The supplier name posted for the invoice.
Invoice Number	The invoice number provided by the user.
Post Date	The date the invoice was posted.
Invoice Due Date	The due date calculated as per terms selected for the invoice.
Amount	The invoice total.
Total Credits	The total credits amount posted for the invoice.
P.O #	The purchase order number provided by the user.
Remarks	The remarks provided by the user.
Credit Account Code	The credit account code of the invoice.
Credit Account Name	The credit account name of the invoice.
Credit Dept Code	The credit department code of the invoice.
Credit Dept Name	The credit department name of the invoice.
Entered On	The date the transaction was posted (as per the site’s time zone).
Entered By	The username of the user who posted the invoice.

Users can search for a preferred invoice by entering any one of the following parameters:

• Invoice Number

• Reference Number

• Purchase Order Number

Users can view the details of an invoice by selecting the preferred invoice under All Transactions.

Field	Description
Details
Supplier	The invoice supplier name.
Invoice #	The invoice number provided by the user.
Post Date	The date the invoice was posted.
Credit Account	The credit account name of the invoice.
Credit Department	The credit department name of the invoice.
Due Date	The due date calculated as per terms selected for the invoice.
P.O #	The purchase order number provided by the user.
Remarks	The remarks provided by the user.
Total Credits	The total credits amount posted for the invoice.
Grand Total	The invoice total with the site currency symbol.
Debit Account List
Debit Account Code	The chart of accounts code.
Debit Account Name	The chart of accounts description.
Debit Department Code	The debit department code.
Debit Department Name	The debit department name.
Site	The name of the site.
Amount ($)	The corresponding amount for the listed debit transaction.
Remarks	The remarks provided by the user.

Users can filter the debit account list using the following parameters:

• Debit Account

• Debit Department

Users can print the invoice using the Print option.

Additionally, users can perform the following functions under All Transactions:

• Create invoices using the Create New option.

• Filter invoices using the following parameters:

  • Supplier

  • Post Date

  • Invoice Due Date

  • Credit Account

  • Credit Department

  • Entered By

  • Entered On

• Shuffle grid columns

• Resize grid rows

• Save user preferences