Accounts Receivable (AR)
Businesses that cater events or wholesale their products use the Customer Database table in Eatec and usually the ordering modules such as Sales and Quick Orders. Orders are placed by these customers and are usually shipped or delivered with an invoice. The Accounts Receivable (AR) transactions are developed to manage the money owed and paid by the customer. AR activity is posted to the customer database tables based on the status of catering Sales and Quick Orders, and some restaurant POS interfaces.
AR data is exported to any third-party system in a specific file format. The exported AR is used for the sale reconciliation process.
Eatec allows exporting AR only for customers whose quick orders are finalized.
Prerequisites
-
A valid customer profile must be created with account mapping.
-
Quick order must be finalized.
Exporting Accounts Receivable
Navigate to Sales ➜ Quick Orders. The Quick Orders page appears.
Click Export AR. The AR Export page appears.
Refer to the following table and fill in the fields:
|
Field |
Description |
|---|---|
|
Invoice Start Date |
Select the invoice start date from the drop-down list. |
|
Invoice End Date |
Select the invoice end date from the drop-down list. |
|
Location |
Select the location from the drop-down list. Users can select multiple locations by enabling the checkbox corresponding to each location. Users must enable the Select All checkbox to add all locations, if required. |
|
Customer |
Customer list appears based on the selected location. Select the preferred customer from the list. Selected customers are displayed in the Selected Items pop-up. Click the remove icon against each customer to remove a customer. |
|
File Type |
Select the preferred file type from the following:
|
|
Delimiter |
This field is enabled only when the Text file type is selected. Select the preferred separator from the following:
|
Click Export.